When creating or editing an Asset Definition, each field is assigned a Field Type that determines how information is entered and displayed on the Assets Form. This article covers all available field types and their options.
📌 Note: Field Types are identified by their type and label. For example, a field labeled "Serial #:" using the Text type would appear in the system as [text] Serial #:
Common Fields (All Field Types)
The following fields appear on the Edit Field page for most field types:
| Field | Description |
|---|---|
| Label | Appears on the form and is used by the system to group fields and add a description. |
| Type | Determines the Field Type for the definition. Available types: Text, Choice, Checkbox, Text Area, Read-Only Text. |
| Recallable | When selected, prompts the system to pre-populate the field with the last known value when the form is submitted. |
| Include in Deficiency Description |
When selected, includes the field label and result value in the deficiency text for this asset type. By default, the following fields are already included in the Deficiency Description:
Enable this checkbox to include any additional fields beyond these four defaults. |
| Show in Custom Report | When selected, includes this field label and result value in the quarterly breakdown tables within a Custom Report. |
| Column |
Determines where the field is displayed on the Assets Form. Options:
Each column position also allows you to set a Row Label that will appear as the column header on the form. |
| Required | When selected, makes the field mandatory on the form. Also displays the Required If checkbox. |
| Required If | Only displayed when Required is selected. Allows you to set conditions under which the field becomes required. See How to Add Conditions to a Required Field below. |
| Visibility Field | When set, the field will only be displayed when the selected Visibility Field has an answer matching the Visibility Value. |
| Visibility Value | The value that determines whether the Visibility Field condition is met and the field is shown. |
Field Type Descriptions
[text] — Text Field
Allows the inspector to enter free-form single-line text. Common uses include Serial #, Model, and Make fields.
Includes all common fields above. No additional unique options.
[text area] — Text Area Field
Similar to the Text field, but allows the inspector to enter multiple lines of text. Useful for notes or longer descriptions.
Includes all common fields above. No additional unique options beyond the multiline input capability.
[choice] — Choice Field
Allows the inspector to select from a pre-defined list of values. Common uses include Manufacturer, Service Type, and Pass/Fail selections.
Includes all common fields above. No additional unique options beyond the choice list configuration.
[checkbox] — Checkbox Field
Allows the inspector to check a box to confirm or activate a condition on the form. Common uses include fields like "Painted" or "Accessible." Identified in the system as [checkbox] Field Label.
Includes all common fields above, except Required/Required If. No additional unique options.
[read-only] — Read-Only Field
A non-editable field that displays information without allowing user input. Common uses include headers, labels, and instructional text. Identified in the system as [read-only] Field Label.
The Read-Only field type includes the following unique option not found on other field types:
| Field | Description |
|---|---|
| Add Child Field | Select this to add a child field beneath the read-only field. |
The Read-Only field type does not include Recallable, Required, Required If, Include in Deficiency Description, Visibility Field, or Visibility Value options.
How to Add Conditions to a Required Field
The Required If feature allows you to set conditions under which a field becomes required — rather than making it universally required on the form.
Step 1. Access the Add/Edit Field page for the definition.
Step 2. Select the Required checkbox to make the field required.
Step 3. Select the Required If checkbox. The Required Conditions section is displayed.
Step 4. Select Add Condition. The Add Condition page is displayed.
Step 5. From the Field selection list, select the field whose answer will trigger the requirement.
Step 6. Select Equal or Not Equal to define the condition logic.
Step 7. In the Value field, enter the answer that will trigger the field to become required.
💡 Example: If the Proper Position? field is answered No, the Easily Accessible field becomes required. If the answer is Yes, the field remains optional.
Step 8. Select Add to add the condition. The condition is now displayed in the Required Conditions section.
Step 9. Select Save to save the field.
How to Use the Column Field
The Column field controls where a field appears in the asset row on the Assets Form. Each position corresponds to a section of the grid:
- Left — Under Type, Zone, Location, and Address
- Middle — Under Last Tested
- Right — Under the Pass/Fail results control
- Hidden — Not shown in the grid, but still accessible in the editor
Each column position also includes a Row Label field, which sets the column header displayed on the form for that field.
📌 Note: Fields set to Hidden will not appear in the asset row on the form. Deploy the definition after configuring columns to confirm the layout looks as expected.